Social Event Guidelines

Everything you need to know about hosting a Greek event

Before your sorority or fraternity can host an event involving alcohol, certain guidelines and expectations must be met. The OSFL Social Events Policy outlines IU’s minimum expectations for social events hosted or sponsored by sorority and fraternity organizations.

Chapter leaders must be sure to read, understand, and follow the guidelines outlined in the policy when planning and hosting a social event.

Event Guidelines and Limitations

  • Social events, whether on or off-campus, are only permitted between Thursday at 12:00 pm EST through Sunday at 5:00 pm EST.
  • During the weeks of Homecoming and Little 500 only, social events are permitted to occur Monday through Wednesday. Events on these days must end by midnight, and are limited to two hosting organizations (e.g. one fraternity and one sorority) with a 200 person maximum.
  • No social events may be held during the University’s Welcome Week (the week before the start of the fall semester), the last week of classes each semester, finals week, or during other times when class is not in session.
  • No more than four organizations may co-sponsor an Event, unless approval is granted by the Assistant Dean of Sorority and Fraternity Life or their designee.
  • If an Event is expected to have 500 or more attendees, the Event must have at least 5 trained and licensed security guards, and the organization(s) hosting or sponsoring the Event will be required to meet with an OSFL staff member at least one week prior to the Event.

Event Notifications

Sorority and Fraternity organizations must notify OSFL in advance of hosting or sponsoring all social functions with or without alcohol. Social functions include paired events, events at third party vendors (e.g. date parties, formals), special events (e.g. parents’ weekends, tailgates), and/or events with five hundred or more attendees.

Event notifications must be submitted to OSFL through BeINvolved by 11:59 pm EST on the Sunday prior to the event. For Events during the weeks of Homecoming and Little 500, or with 500 or more attendees, organizations must submit Event notifications two Sundays prior to the Event.

If your sorority or fraternity is planning a concert and/or an event within campus spaces or outdoors, read the university’s event guidelines and submit a campus space reservation form.

Submitting an event notification does not imply endorsement, approval, or recommendation by Indiana University. The Vice Provost and Dean of Students Office reserves the right to prohibit any discriminatory or dangerous activities at a proposed function or event.

Provision of Alcohol

  • Alcohol is permitted at sorority and fraternity social events, so long as it is 15% alcohol by volume (“ABV”) or below. Any beer of canned/bottled alcoholic beverage may not exceed 12 fluid ounces.
  • Only members and guests who are 21 years of age or older may possess or consume alcohol at organization events. It is the responsibility of the organization to ascertain proof of legal drinking age of guests at the Event.
  • Beer and other canned/bottled alcoholic beverages may only be served to persons of the age 21 or over if it is served in its original, unopened can or bottle.
  • Wine may only be served to persons of the age 21 or over if poured in plain sight at the bar by a bartender who is the age of 21 or over.
  • Organizations must provide a sober bartender who is over 21 years of age.
  • Organizations may not utilize organization funds to purchase alcohol for Events.
  • A Greek organization, its international or national organization, its alumni board, or the house corporation may ban or limit all forms of alcohol provided at social events or functions at any time.

Event Monitors

  • For every 20 attendees, Greek organizations must provide at least 1 event monitor in order to provide a safe social environment. Event monitors must abstain from use of any alcohol, illegal drugs, or any other substance that might impair their awareness during an Event. Additionally, event monitors must have completed OSFL’s Event Monitor Training prior to serving in this role.
  • First-year students and/or first-semester members of an organization cannot make up more than 50% of the event monitors for an Event.
  • If a function is cosponsored by multiple Greek or student organizations, each organization will provide sober monitors to assist in protecting the safety of that organization’s members and guests.

While these are OSFL’s minimum expectations for social events, more stringent policies or requirements may be imposed by organizations themselves or by their inter/national headquarters, so long as such policies do not conflict with this policy. The OSFL Social Events Policy operates in conjunction with, and does not supersede, any applicable local, state, or federal laws and regulations; the Indiana University Office of Sorority and Fraternity Life Recognition Policy; the Indiana University Student Organization Policy; the IU Code of Student Rights, Responsibilities, and Conduct (“Student Code”); any applicable inter/national headquarters organization-specific policies and procedures; or any other applicable IU policies and procedures.

Indiana Lifeline Law

We urge students to look out for each other, both on and off university property. The Indiana Lifeline Law gives immunity for minor alcohol offenses to people who are seeking medical assistance for a person suffering from an alcohol-related health emergency.

Read more about the Lifeline Law