All student organizations must comply with the university’s Licensing and Trademark Policy, which in part states:
Self-Governed Student Organizations (SGSOs) are not permitted to use Indiana University’s trademarks, symbols, logos, mottoes, or depictions of campus buildings and landmarks. SGSOs may use the official SGSO mark.
- All goods and services, including those used as a fundraiser, or promotional products bearing university trademarks, including the IU-approved student organization branding elements, must be produced by a university licensee and submitted to the Office of Licensing and Trademarks for review and approval.
Self-Governed Student Organizations (SGSOs) may only indicate an association with IU or with any specific IU unit in a locational sense (i.e., “Club at Indiana University”). “The Indiana University Club” or any similar use of other university marks (for example, “IU Club” or “Indiana Club”) is not acceptable and can never be used in any form, including as part of a top-level domain name or email address.
University Student Organizations (USOs) should work with the marketing personnel/units in their individual departments to make sure that they adhere to IU’s brand guidelines.
- Posting is prohibited on exterior walls and doors of campus buildings; on trees, light poles, and telephone poles; on library book drops and waste receptacles; on the ground, sidewalks, or bridges; on or inside elevators or bus passenger shelters; and at the Sample Gates.
- You must designate on each poster the sponsoring individual or group.
- If your poster advertises an activity, it must be removed within three days after the event has passed.
- Student orgs are limited to one poster per event in any single display area.
- Be sure to hang your posters and fliers in a university-approved space.
Academic and administrative buildings
Posters and fliers for bulletin boards must be approved by the department or office manager in the building’s central office.
Submit your posters or fliers to Residential Programs and Services, 801 N. Eagleson Avenue, for approval. As a courtesy, only two posters or fliers will be hung at each residence hall. Posting is prohibited in Union Street Center.
Indiana Memorial Union
- Hang up to five posters, no larger than 14x22 inches, on the Indiana Memorial Union bulletin boards in the Marquee Plaza tabling areas, between Whitfield Grill and Bowling and Billiards, and near Starbucks using tacks or pushpins only (no staples or tape).
- Advertise on T-stands placed throughout the Mezzanine and first floors. Reserve these in the Meeting Support and Reservations Office across from the Frangipani Room.
- Reserve table tents in the food court seating area by contacting the IMU Associate Directors Office at 855-3561.
- Hang your posters and fliers on the designated bulletin board near the down escalator. The board is cleared each Tuesday.
- The glass cases outside the Herman B Wells lobby entrances also are available. Drop off your posters and fliers to the Learning Commons–West Tower first floor reference desk.
- Additionally, you may register for a table to share information about your organization at InfoShare Day, the first Tuesday of each month.
Promotional materials, including posters and fliers, placed on wooden kiosks do not require preapproval. There is one kiosk located behind the Jacobs School of Music addition.
The self-governed student organization (SGSO) shall, without exception, include the following statement in any of the SGSO’s written materials, as well as on all pages of any SGSO website or social media page:
“Although this organization has members who are Indiana University students and may have University employees associated or engaged in its activities and affairs, the organization is not a part of or an agency of the University. It is a separate and independent organization which is responsible for and manages its own activities and affairs. The University does not direct, supervise or control the organization and is not responsible for the organization’s contracts, acts or omissions.”
The SGSO will also include the following statement within the publication in a type and size that is clear and legible to the reader:
“[NAME OF SGSO], an independent student organization located at Indiana University, produced and is responsible for the content of this publication. This publication was not reviewed or approved by, nor does it necessarily express or reflect the policies or opinions of, Indiana University or its designated representatives.”
Chalking is a temporary form of communication, typically used for meeting callouts or immediate responses to current events. Therefore, it is permitted only in open areas on horizontal surfaces, such as sidewalks and plazas, which can reasonably be expected to be reached by rain and are not covered by an overhang.
Chalking is prohibited in the following areas:
- On exterior facades of buildings
- On surfaces such as walls, columns, terrace-retaining walls, trees, limestone benches, or covered entry walkways into a building
- On steps or stairs attached to or leading toward any buildings
- Under any covered area, where the chalk will not be washed away by rainfall
- Within 10 feet of any door or building entrance
- Only water-soluble stick chalk (sidewalk chalk) is allowed. No spray chalk, chalk markers, paints (latex or oil based), or similar products may be used.
Bridge painting guidelines
- The bridges on Eagleson Avenue between Tenth Street and Law Lane have been designated for painting.
- Painting the bridges is on a first-come, first-use basis. Painting on sidewalks adjacent to the bridges is not allowed. (Chalking is allowed on the sidewalks.)
- Individuals and organizations are not expected to cover or “guard” the bridges after painting them in order to prevent other individuals or groups from painting over their work.
- Spilled paint on sidewalks must immediately be removed, as it presents a serious slipping hazard to pedestrians, especially in cold weather.
- No other painting of any sort is permitted on any university property.
Violations of these guidelines constitute grounds for removal of the material by the campus Facilities Office, which reserves the right to charge for the cost of removal and any associated repairs. Individuals or organizations that violate these guidelines may be referred to the Office of Student Conduct, Bias Incident Reporting Team, and/or the IU Police Department. They may also be subject to civil or criminal charges (such as vandalism), in addition to discipline under the student or employee disciplinary process appropriate to the nature of their relationship to the university.
If you believe that a chalking or bridge painting violates university policy, you may file a complaint with the Division of Student Affairs by using the Bias Incident Reporting Form.