Plan an Event

Plan ahead for events big and small

So you’re planning an event on the Indiana University Bloomington campus—but you’re a student, not an event planner. You’ve come to the right place.

Student Involvement and Leadership (SIL) Space Reservations help over 2,000 events happen on the IU campus each semester. Let our office support your planning so that you can have a safe and successful event at IU.

aerial view of large student event crowd on campus

Who can host events on campus?

Registered student organizations at Indiana University Bloomington may request both indoor and outdoor campus spaces and get help planning an event that meets campus requirements through SIL Space Reservations.

If you are submitting a request on behalf of a student organization, the group must be registered on beINvolved, and you must be on that organization's beINvolved group roster.

If you are submitting a request on behalf of an IU department or center, you must be a full- or part-time employee on that department or center's staff.

How to reserve space on campus

  1. Read and understand all event guidelines and policies on this page. If you are hosting a political event, protest, or demonstration, be sure to read the individual policies for political campaigning and raising awareness.
  2. Submit the event registration form online. Log in with your IU email address (username@iu.edu), and leave the password blank. You will be directed to an IU CAS authentication screen if you have not already signed in on your device.
  3. Complete the event checklist, if required.

Things to consider when planning your event

  • Will your event need security? All events that have large attendance, pose security risks, or are open to the public are required to have security personnel.
  • Will your event have a DJ, band, musical artist, or emcee? If you need staging, lighting, or sound equipment, you must hire the university’s approved vendor to set up, manage, and tear down the equipment.
  • Will you serve food or beverages to the public at your event? You must submit a Temporary Food Service Application at least five business days before the event date.
  • Is your event geared toward children? If your organization is working with children, please read the university policy on Programs Involving Children.
  • Is your event sponsored by an outside organization? At least one representative from your student organization must be present for the duration of the event. Otherwise, the outside organization will be asked to leave.

Find the perfect IU space for your event

Reserve a space