Due to the limited space available to the Office of Disability Services for Students (DSS), we rely on instructors to provide simple test modifications as described below. If the student requires more complex accommodations, students may be referred to DSS for administration of the test.
Instructors should arrange test accommodations for students with one or more of the following listed on the memo:
- 50% extended time (time and one half)
- A quiet, proctored test setting that is free from interruption, with only a small group of students.
- Use of a simple calculator
- Enlarged print tests
- Permission to record answers directly on a copy of the test instead of onto a Scantron answer sheet
- Provide a written copy of orally administered instructions given prior to testing
Students with one or more of the following accommodations may be sent to DSS for testing:
- 100% extended time (double time)
- A private, proctored setting
- A test reader, adaptive software, or an audiotaped version of the exam
- A word processor for essay exams
- A scribe to record exam answers
Arranging Exam Accommodations within Your Department
Determine a Time.
When the student brings you their accommodations memo, you should discuss how test accommodations for the course will fit into the student’s schedule. DSS recommends that you and your student decide on arrangements for all tests at this meeting, and schedule the test if possible. It is important that students not miss one class to receive their testing accommodations for another. If you are giving quizzes followed by lecture, devise a plan by which the student will get extended time on the quizzes without missing your lecture.
Determine a Location.
A quiet test setting has fewer distractions than the usual classroom. Suggested locations may include a conference room, seminar room, empty classroom, empty office, or other suitable space within your department. Several students with the same or similar accommodations may test together in these locations. A hallway or a department office where there is foot traffic, talking, ringing phones, or other noise is not an appropriate setting.
If needed, call classroom scheduling at (812) 855-2489 for availability of rooms in your building or a building nearby.
If nothing is available, please contact the DSS test coordinator at (812) 855-3508 for assistance.
Arrange for a Proctor.
Many instructors ask their AIs proctor exams for DSS students, or do so themselves. If no one is available, contact the DSS test coordinator for assistance. Given at least one week’s notice, the test coordinator can use our on-call proctor list to find someone to cover your test. Alternatively, if an AI in your department (not necessarily your own) is available, DSS can pay the minimum student rate for this person to proctor the test. The AI will have to contact the test coordinator at 855-3508 prior to the test in order to be put on DSS payroll.
Testing at the DSS Office
Take the following steps to arrange testing in DSS for students whose accommodations require it or when you have been unable to make arrangements within the department. You and the student share responsibility for making these arrangements.
- You will need to complete and sign a Test/Exam Request Form (TERF) It is very important that you fill out the entire TERF, as this is your means of communicating your test instructions to DSS. Please note that DSS will follow your instructions on the TERF to the letter. Generally, you only need to fill out one TERF for your course, unless your exam instructions vary from exam to exam.
- Decide how you will to handle accommodations for evening exams. DSS testing hours are Monday through Friday, 8:00am to 5:00pm. We suggest that for tests given after 5:00pm, you allow the student to take the test earlier. Permission to do so may be marked in the appropriate place on the TERF. If you are not comfortable letting your students begin the exam earlier than the rest of the class, we suggest that you have the student sign an honor statement promising not to disclose exam information to anyone until after the class has completed the test. Alternatively, you may contact DSS and request our assistance in locating a proctor.
- Give the completed and signed TERF to the student, who is responsible to return the TERF to DSS and arrange scheduling with the test coordinator. Due to our limited test space and proctor availability, DSS requires two weeks’ notice to ensure that a student will receive all of his/her accommodations for a test. Students may not schedule tests with fewer than seven days’ notice. Final exams must be scheduled three weeks in advance.
- You will receive a confirmation e-mail from the test coordinator three to five days prior to each test. This will also serve as your reminder to send the test to the DSS office. If you do not receive such an e-mail, it generally means that the student has not contacted DSS to schedule the test, so s/he will have to take it with the rest of the class. If there is any doubt, please contact the test coordinator at (812) 855-3508.
- Ensure delivery of all tests to the DSS office at least 2 hours prior to the exam. If you wish to submit the test electronically to the test coordinator, email firstname.lastname@example.org.
If a student arrives for a test appointment later than you allow on the TERF, we will send him/her back to you for instructions. It is entirely up to you whether to allow the student to take the test, but please be aware that it may not be possible for the student to make a new test appointment with DSS on such short notice. DSS will notify you via e-mail whenever a student arrives too late or is absent for a test appointment.